Features
Protect the extra from the first photo to the final evidence trail.
ExtraAgree is built around the expensive gap between a customer asking for more work and the contractor proving what was agreed. Capture it, price it, show the intended change, get the right people to approve it and keep the record together afterwards.
What £19 includes
A practical approval and evidence system, not just a form.
The strongest tools are designed to stop work being forgotten, make the intended change clearer, make approval easier on site and leave you with a clearer record if the job is questioned later.
- 01
Money Leak Detector
Spot priced drafts, unsent extras and site evidence that may need attention before work slips past approval. ExtraAgree shows real recorded values and keeps unpriced signals separate instead of guessing.
- 02
Don’t Start Yet protection
Pending or declined work gets a clear warning so the approval status is visible before you start the extra.
- 03
Visual Variation Preview
Mark up a site photo to show the intended change before approval. The preview stays tied to that exact variation version so the customer can see what they are agreeing to.
- 04
On-site QR approval
Show a secure QR code on site so the customer can open the exact current variation, confirm their name and record their decision there and then.
- 05
Multi-person approval
When more than one person needs to agree, give each required approver their own secure approval route and keep the overall variation pending until the required decisions are complete.
- 06
Build the Story timeline
See the variation as a chronological evidence trail — from the request and versions through sending, viewing, decisions and completion evidence.
- 07
Evidence Strength Check
Check how complete the recorded evidence is and see practical gaps you can improve. It measures the record you have; it does not predict a legal outcome.
- 08
Approval without an account
Customers open a secure link and respond. Nothing to download and no ExtraAgree account to create.
- 09
Photos, markup and site evidence
Keep photos with the job and extra, add markup where useful, and record supporting date, time and optional device-reported location evidence.
- 10
Version-specific approval records
If an extra changes, the previous decision stays tied to the exact version the customer reviewed instead of being overwritten.
- 11
Completion evidence
Add after-work photos and notes without changing the frozen version the customer originally approved.
- 12
Email, WhatsApp, SMS and copy link
Use the approval route that suits the job, while keeping the customer pointed at the same controlled variation record.
- 13
Automatic approval reminders
Email approval requests can be followed up automatically when the customer has not responded, helping pending extras avoid being forgotten.
- 14
Evidence packs and approval PDFs
Turn the stored job and variation record into professional evidence views instead of rebuilding the paper trail later.
- 15
Approved value tracking
See approved extra value, value captured this month and work still waiting for customer approval.
- 16
Offline mobile capture
Capture an extra on your phone even when signal is poor, then continue when you are connected again.
- 17
Reusable trade templates
Start common extras from reusable templates instead of typing the same description and pricing structure from scratch each time.
- 18
Customers and jobs in one place
Keep extras, approvals, photos, evidence and money under the correct customer and job.
- 19
Clear price, VAT and project impact
Show the customer exactly what the extra costs, how VAT applies and what the change may mean for the job timeline.
Ready to try it?
Put one real extra through the full workflow.
Full access for 14 days. Capture the work, send the approval and see the evidence trail ExtraAgree keeps for you.
£19/month including VAT after your 14-day free trial. Cancel anytime.